Privacy Policy

Scope of This Privacy Policy

This Privacy Policy applies when you access nextledger.click, use its contact or demonstration request features, communicate with NextLedger through WhatsApp, or otherwise provide information in connection with an inquiry.

This policy does not currently govern a live NextLedger accounting workspace or production customer database. Separate or updated terms may apply when those services become available.

Information We May Collect

The information collected depends on how you interact with the website.

Information you provide

• Full name and contact number.
• Email address, when voluntarily provided.
• Business name and business type.
• Expected number of NextLedger users.
• Preferred demonstration time.
• Accounting, inventory, reporting, branch, warehouse or implementation requirements.
• Inquiry type, support details and messages submitted to our team.

Information collected automatically

• Internet Protocol address and approximate network location.
• Browser type, device type and operating system.
• Pages visited, access date and time, referring page and technical error information.
• Security, performance and server log data generated through our website hosting infrastructure.

How We Use Information

We may use information for the following purposes:

• To respond to sales, product, implementation, partnership and customer-support inquiries.
• To arrange and personalize NextLedger product demonstrations.
• To understand business workflows, required modules, users, branches, warehouses and reporting needs.
• To communicate about requested services, pricing, onboarding or implementation.
• To operate, maintain, secure and improve the website.
• To identify abuse, security incidents, technical faults or unauthorized activity.
• To comply with applicable legal, regulatory and record-keeping obligations.

We do not use inquiry information to make automated decisions that produce legal or similarly significant effects.

Basis for Processing Information

Depending on the circumstances and applicable law, we may process information on one or more of the following bases:

How Information May Be Shared

We do not sell personal information.

Information may be shared only where reasonably necessary with:

• Authorized NextLedger personnel responsible for sales, demonstrations, implementation, administration or support.
• Website hosting, security, caching, infrastructure and technical service providers.
• WhatsApp or Meta services when you choose to contact us or submit a request through WhatsApp.
• Professional advisers where legal, accounting, compliance or security assistance is required.
• Government, regulatory or law-enforcement authorities where disclosure is legally required or necessary to protect lawful rights.
• A successor organization in connection with a legitimate merger, acquisition, reorganization or transfer of business assets, subject to appropriate safeguards.

Third-party services process information according to their own privacy terms and security practices.

Cookies, Technical Data and Server Logs

The website may use cookies and similar technologies that are necessary for security, page functionality, caching, performance, preferences and website administration.

Our hosting environment may also generate server logs containing technical information such as an IP address, browser information, request time, requested page and error details.

Non-essential advertising or analytics technologies should only be enabled with the required notice or consent where applicable. You can control many cookies through your browser settings, although disabling necessary cookies may affect website functionality.

How Long We Keep Information

We retain information only for as long as reasonably necessary for the purpose for which it was collected, including responding to inquiries, maintaining relevant business records, resolving disputes, protecting the website and complying with applicable obligations.

• General inquiries may be retained while the request is active and for a reasonable follow-up period.
• Sales, demonstration and implementation records may be retained where continued communication or onboarding is reasonably expected.
• Security and server logs may be retained for a limited period required for security, troubleshooting and infrastructure administration.
• Information may be retained longer when required by law or needed to establish, exercise or defend legal rights.

Information that is no longer required will be deleted, anonymized or securely archived where appropriate.

Data Security

We use reasonable administrative, technical and organizational measures intended to protect information against unauthorized access, loss, alteration, misuse or disclosure.

These measures may include access controls, secure website connections, infrastructure security, software maintenance, backups, monitoring and restricted administrative access.

No website, transmission method or storage system can be guaranteed to be completely secure. Therefore, users should avoid submitting passwords, bank credentials or unnecessary confidential financial information through general inquiry forms or WhatsApp messages.

International Processing and Transfers

Website hosting, infrastructure, communication or third-party service providers may process information in countries other than the country in which you are located.

Where applicable, we will take reasonable steps to use appropriate contractual, technical or organizational safeguards for international processing.

Your Privacy Rights

Depending on your location and applicable law, you may have the right to:

• Ask whether we hold personal information about you.
• Request access to relevant personal information.
• Request correction of inaccurate or incomplete information.
• Request deletion where continued retention is not legally or operationally required.
• Object to or request restriction of certain processing.
• Withdraw consent where processing is based on consent.
• Request information about relevant third-party disclosures.
• Submit a complaint to an applicable data protection or regulatory authority.

We may need to verify your identity before completing a privacy request. Certain rights may be limited where an exception or legal obligation applies.

Children's Privacy

NextLedger is intended for businesses and professional users. The website is not directed to children, and we do not knowingly request personal information from children through our business inquiry forms.

A parent or guardian who believes that a child has provided information to us may contact us to request an appropriate review and deletion.

Updates to This Privacy Policy

We may update this Privacy Policy when our website, services, information practices, technology or legal obligations change.

The effective date displayed at the top of this page indicates when the policy was last materially updated. Significant changes may also be communicated through the website or another appropriate channel.